The Executive Assistant manages the Dean of CDSS’s complex calendar, travel, and high-level communications, serving as the primary liaison with internal and external stakeholders. This role requires discretion, strong organizational skills, and a deep understanding of the Dean’s priorities and the college’s diverse units.

This role conducts in-depth reviews of academic personnel cases, including faculty appointments, promotions, and retentions, and provides expert recommendations to CDSS leadership. It also oversees leave requests, recall appointments, and policy compliance. As a policy expert, the incumbent advises leadership, trains staff, develops processes, and recommends improvements. Strong analytical, writing, and strategic planning skills are essential.

This position is responsible for reviewing, analyzing, and preparing academic personnel cases, with a focus on Senate and non-Senate faculty appointments, promotions, and retention. The incumbent provides recommendations to the CDSS director of academic and staff human resources, drafts dean’s letters, and ensures compliance with relevant policies. They also advise leadership, train staff on academic personnel processes, and develop procedures to improve efficiency. Additionally, they stay informed on policy changes, handle special projects, and engage in professional development.

This role oversees the maintenance and management of AV equipment, digital displays, and media production facilities across the Gateway and other College sites while supervising staff, students, and contractors to ensure seamless technical support for events and classroom production services. It provides consultations to instructors and academic staff, offering technical expertise in instructional technologies, troubleshooting, and optimizing equipment for teaching and learning. 

This role supports the CDSS Student Services team by coordinating events such as workshops, community-building activities, and student showcases, while also providing logistical and planning support for key college-wide undergraduate events. Additionally, it offers administrative support for student programs, including research, career development, and mentorship initiatives, assisting with application processes, hiring, and course-related logistics.